Phase 2 Active 270 / 100 Signatures Collected · SGM 18 November 2026

270 Members Backed the Motion — Now We Mobilise the Proxy Vote

An overwhelming 270 Equestrian Australia members (well beyond the 100 needed) have signed and formally submitted the Notice of Motion for the Special General Meeting on Wednesday, 18 November 2026. If the motion is accepted onto the agenda by Equestrian Australia, our next decisive phase is collecting proxy votes. To achieve democratic governance, we must secure a 75% Special Resolution majority.

🗳️ How Proxy Voting Works View Campaign Milestone

Campaign Milestone & Next Steps

Overwhelming Support: 270 Members Demand a Say

Under Rule 14(a)(ii) of the EA Constitution and Section 249N of the Corporations Act 2001 (Cth), at least 100 Voting Members were required to put forward a Notice of Motion. The equestrian community responded decisively.

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270
Members Signed
270% of statutory requirement achieved

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100

Signatures Required

Target surpassed with broad nationwide support

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18 Nov

Special General Meeting

7:00 PM AEDT following the 2026 AGM

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75%

Voting Majority Needed

Special Resolution threshold to amend Constitution

Notice of Motion Threshold: 270% Completed ✓ Statutory Threshold Met & Submitted

0 Signatures 100 Minimum Required (Surpassed) 270 Verified Members (Current)

📢 Where the Campaign Stands Now: The Shift to Proxy Collection

Phase 1 is complete: The formal Notice of Motion to convert all four appointed Board seats into member-elected positions has been lodged with Equestrian Australia Ltd, backed by 270 verified signatures from across Australia.

Phase 2 begins immediately: If the motion is accepted onto the meeting agenda by Equestrian Australia, our collective challenge will be rallying member votes to achieve the 75% Special Resolution majority required under the Constitution and Corporations Act.

Most members cannot physically attend or participate live on a Wednesday evening. Collecting proxies is the single most critical mechanism to ensure your vote is recorded IN FAVOUR of member democracy.

Phase 2: Member Mobilisation

Appoint a Proxy — Deliver Democratic Governance

Under the EA Constitution and Section 249X of the Corporations Act 2001 (Cth), every financial Voting Member has the legal right to appoint a proxy to attend and vote on their behalf.

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Your Protected Statutory Right

You do not have to be present in person or online on 18 November 2026. Australian corporate law and Rule 16 of the EA Constitution guarantee your right to appoint a proxy to cast your vote.

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Direct Your Vote IN FAVOUR

You can give explicit, binding instructions to your proxy to vote FOR the constitutional amendment to give EA members 8 elected Directors and establish the 3–3–2 rotation.

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Every Proxy Counts to 75%

A constitutional change requires a 75% majority of all votes cast. Getting the motion on the ballot was just the start — appointing a proxy is how we win the vote.

How Proxy Voting Works — 3 Clear Steps

1 Step 1 · Late October

EA Releases Notice

Equestrian Australia issues the formal SGM Notice of Meeting and official Proxy Form (at least 21 days before the meeting).

2 Step 2 · Early November

Authorise Official Proxy

Sign the official EA Proxy Form designating the MyEA Campaign Nominee (Lloyd Raleigh) or your representative to vote FOR the motion.

3 Step 3 · 18 Nov 2026

The Vote is Cast

All proxies are submitted to EA at least 48 hours prior. Your proxy exercises your vote at the SGM to deliver member democracy!

Do not fill this

The Motion Proposed Special Resolution: 8 Member-Elected Directors

General Nature of the Proposed Motion

The Proposing Members propose a motion to amend the Constitution so as to remove the appointed director positions and replace them with further positions for elected directors. This would mean that all eight ordinary director positions would be held by persons appointed by the Members, rather than up to four of those persons being selected by the Board itself.

Proposed Special Resolution

That the Constitution of Equestrian Australia Limited be amended in the following terms, pursuant to Clause 40 of the Constitution and s 136 of the Corporations Act 2001 (Cth):

Rule 21.1 — Board Composition

The Company has eight (8) Elected Director positions and one (1) Athlete Director position.
The eight Elected Director positions are elected by Voting Members in accordance with this Constitution.
The Athlete Director is appointed in accordance with Rule 24.
A vacancy in any Director position does not invalidate the Board or prevent the remaining Directors from exercising the powers of the Board, subject to this Constitution and the Act.

Rule 21.2 — Elected Director Positions and Rotation

Positions ED1–ED8 are divided permanently into rotation groups: Group A (ED1, ED2, ED5), Group B (ED3, ED6, ED7) and Group C (ED4, ED8), elected at successive AGMs for three-year terms. The Board may not alter the allocation, and casual vacancies do not alter rotation.

Rule 22 — Nominations, Term and Election

The Nominations Committee assesses candidates for all Director vacancies. Elected Directors serve three-year terms (or the balance of a term following a casual vacancy). Elections at each AGM are held for positions whose terms expire, casual appointees who must retire, or vacant positions, in accordance with Rules 17 and 18.

Rule 23 — Appointed Directors

Rule 23 is deleted in its entirety. The Board may not appoint Directors to the four former Appointed Director positions after commencement.

Rules 24 & 25 — Athlete Director and Casual Vacancies

Casual appointees (Athlete or Elected) hold office only until the next AGM. Where remaining Directors are insufficient for a quorum, they may act only to fill casual vacancies to restore a quorum.

Rule 44 — Transitional Arrangements

Existing Appointed Directors continue as Transitional Directors until the First Transitional AGM. The former Appointed positions become ED5–ED8. Election cycle: First Transitional AGM — ED1, ED2, ED5; Second — ED3, ED6, ED7; Third — ED4, ED8; then Groups A, B, C repeating.

Rule 40

This Special Resolution has no effect unless at least five Branches entitled to vote under Rule 40 vote in favour of it. No individual Director is appointed, removed or elected by this resolution.

Read the full Notice of Motion →

Your Member Details

Full Name *

Please enter your full name.

EA Membership Number *

Please enter your EA membership number.

Email Address *

Please enter a valid email address.

Mobile / Telephone (Optional SMS updates)

Date of Birth *

Please enter your date of birth.

Parent / Guardian Name (Required if under 18)

A parent / guardian name is required for members under 18.

Full Residential Address *

Please enter your full street address including street name and suburb.

State Branch *

Please select your branch.

Your Voting / Proxy Intention

Please select how you wish your vote to be cast at the Special General Meeting:

Appoint MyEA Campaign Nominee (Lloyd Raleigh) Recommended

I authorise the MyEA campaign proposer/nominee to act as my proxy and vote strictly IN FAVOUR of the 8 member-elected Directors constitutional amendment.

Appoint MyEA Nominee (Lloyd Raleigh) to Vote AGAINST the Motion

I appoint the MyEA nominee as my directed proxy and direct him to vote AGAINST the proposed Special Resolution. A directed proxy must vote exactly as instructed.

I Plan to Attend & Vote Personally

I intend to attend the Special General Meeting (in person or online) on 18 November 2026 and cast my vote IN FAVOUR directly.

Send Me the Official EA Proxy Form & Guide

Please email me the official EA Proxy Form and voting instructions as soon as Equestrian Australia publishes the SGM agenda.

Confirmation & Notes

Comments / Questions (Optional)

Digital Signature *

Please provide your signature.

I confirm that I am a financial Voting Member of Equestrian Australia Limited and that the voting intention selected above is my direction for the Special General Meeting.

You must confirm you are a voting member.

🔒 Your information is confidential. We will only contact you regarding proxy voting for the 18 November 2026 SGM.

🔁 Changed your mind? You can submit a new pledge at any time. Only your most recent pledge is treated as your final proxy.

The Constitutional Amendment

What is Being Proposed?

Under the current EA Constitution, only 4 of the 9 Board positions are elected by members. The proposed reform converts all four Board-appointed positions into member-elected positions while preserving the dedicated Athlete Director seat.

Current Board Model

4 Elected + 4 Appointed + 1 Athlete

4 Directors elected by EA members
4 Directors appointed directly by the Board
1 Athlete Director (appointed per Rule 24)
More than 50% Board is selected without a member vote

⚠️ Only 4 of 9 Directors are directly accountable to members.

Proposed Governance Model

8 Member-Elected + 1 Athlete

8 Directors directly elected by EA Voting Members
4 Appointed Director positions removed & converted to elected seats
1 Athlete Director retained for high-performance athlete representation
Permanent 3–3–2 rotation across successive AGMs

✅ 100% of ordinary Board positions elected by and accountable to EA members.

The Fundamental Principle

Those who govern Equestrian Australia should be accountable to the members of Equestrian Australia. Increasing the number of member-elected Directors gives the equestrian community a direct say in the sport's strategic direction. It's how democracy works.

Orderly & Continuous Governance

How Would the Eight Elected Positions Work?

The proposal does not elect all eight positions at once. Instead, it establishes a permanent 3–3–2 rotation cycle to maintain Board continuity and institutional knowledge.

Year 1 (Group A)

3 Directors

Positions ED1, ED2 and ED5 elected by Voting Members for a 3-year term.

Year 2 (Group B)

3 Directors

Positions ED3, ED6 and ED7 elected by Voting Members for a 3-year term.

Year 3 (Group C)

2 Directors

Positions ED4 and ED8 elected by Voting Members for a 3-year term.

Fair Transition & Stability

Key Protections & Safeguards

The proposed resolution is carefully drafted to preserve stability, respect current Directors, and ensure smooth governance.

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No Abrupt Disruption

Existing Board-appointed Directors continue in office until the conclusion of the first AGM following commencement and can nominate for election like any eligible candidate.

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Athlete Director Retained

The Athlete Director position is retained as a dedicated seat, ensuring the vital voice of high-performance athletes remains at the Board table.

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Fair Casual Vacancies

Temporary casual appointments hold office only until the next AGM, when members vote to fill the remainder of the term without disrupting the 3-3-2 rotation.

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Structural Reform, Not Removal

This resolution does not seek to remove any individual Director. It modernises the constitutional structure for permanent democratic representation.

Official Documentation

Download SGM Documents

Review the full legal text, background proposal, and constitutional amendments submitted to Equestrian Australia.

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Member Proposal

The comprehensive rationale and explanation of the proposed 8 member-elected Directors model and 3–3–2 rotation.

Download Proposal (.pdf)

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Notice of Motion

The formal Notice of Motion submitted under Rule 14(a)(ii) and Section 249N of the Corporations Act 2001 (Cth).

Download Notice of Motion (.pdf)

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Special Resolution

The full legal constitutional amendment clauses for Rules 21.1, 21.2, 22.4, 22.5, 23, 24, 25, 40, and Rule 44 transitions.

Download Special Resolution (.pdf)

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Official EA Proxy Form

The official EA Proxy Form will be added here for direct download the moment Equestrian Australia issues the formal SGM Notice of Meeting.

Frequently Asked Questions

Proxy Voting & The Motion Explained

Why did 270 members sign when only 100 were needed? +

Under Rule 14(a)(ii) of the EA Constitution and Section 249N of the Corporations Act 2001 (Cth), at least 100 Voting Members are required to submit a Notice of Motion. Collecting 270 signatures demonstrates broad, enthusiastic grassroots momentum from equestrian members across every State Branch, showing that the demand for democratic governance is widespread.

What happens now that the Notice of Motion is submitted? +

Equestrian Australia Limited will review the submitted Notice of Motion and verify the member details. If the motion is accepted onto the agenda, EA will include the proposed Special Resolution in the official Notice of Meeting for the Special General Meeting on Wednesday, 18 November 2026.

What is a proxy vote, and why is it so crucial now? +

A proxy vote allows you to appoint someone to attend the Special General Meeting and vote on your behalf if you cannot be there in person or online. Constitutional amendments require a 75% Special Resolution majority of votes cast. Because many members have work, family, or horse commitments on a Wednesday evening, collecting proxies is how we ensure that every supporter's vote counts towards that 75% threshold.

If I already signed the Notice of Motion, do I still need to submit a proxy? +

Yes! Signing the Notice of Motion was Phase 1: It fulfilled the constitutional requirement to get the proposal put on the meeting agenda. It does not count as a vote at the meeting. To pass the constitutional amendment, you must either attend the SGM and vote or lodge an official proxy appointing a representative to vote on your behalf.

Can I instruct my proxy how to vote? +

Yes. On the official EA Proxy Form, you can tick "FOR" or "AGAINST" on the Special Resolution. By law, your appointed proxy must cast your vote exactly as you have directed. By pledging your proxy to the MyEA campaign, you guarantee that your vote will be cast strictly in favour of the 8 member-elected Directors model.

What happens to current Appointed Directors? +

The proposal includes transitional arrangements specifically designed to avoid disruption. Existing Board-appointed Directors (Jacob McLoughlin and Martin Silk) will continue in office until the conclusion of the first Annual General Meeting after the amendment takes effect, and they remain fully eligible to nominate for election like any other candidate.

What is the Rule 40 requirement? +

Under Rule 40 of the EA Constitution, certain constitutional amendments require approval by at least five State Branches entitled to vote. Mobilising hundreds of members and proxies across all states ensures the Branches recognise that members are overwhelmingly in favour of reform.

Who manages this website? +

The myea.online website is managed by Lloyd Raleigh, member number 4002400. It was created as a member-driven initiative promoting transparency, democratic representation, and continuous governance within Equestrian Australia Ltd.

Member Name:	Member Name
EA Number:	1023456
Voting Preference:	Appoint MyEA Nominee
SGM Date:	18 November 2026